DO YOU OFFER WEDDING CEREMONIES ON-SITE?
Yes, we sure do! We provide the location, our outdoor open patio overlooking the golf course backdropped by our wedding trellis, and up to 200 wooden folding chairs. You provide the officiant to conduct the ceremony and any extra decor.
DO YOU HAVE ANY REQUIRED MINIMUMS?
Yes, we do. May-October, the following food & beverage minimum-spending amounts apply: Saturdays require $12,000, Fridays require $9,000, and Sundays require $6,000 (excludes Sundays before holidays). November-April, the following food & beverage minimum-spending amounts apply: Saturdays require $8,000, Fridays and Sundays require $6,000.
WHY DO YOU CHARGE AN ADMINISTRATION FEE? WHAT ABOUT GRATUITY?
All food and beverage prices are subject to a 20% Administration Fee. As a banquet facility, we operate completely different than a normal restaurant. We call it an “administration” fee, because 100% of the fee is not 100% divided among employees as a gratuity. As a banquet facility, there are many hands that go into making the event a success. Some of these hands include: Banquet Servers, Banquet Captains, Bartenders, Banquet Setup Attendants, Groundskeepers, Housekeepers, Executive Chefs, Sous Chefs, Dishwashers, Event Coordinators, Administrators, and Managers. We compensate employees at a fixed rate above minimum wage. We do not charge a gratuity for any banquet, special function, or package deal. The Administration Fee is charged for administration of the event. The Administration Fee is not purported to be a gratuity and will not be distributed as gratuities to the employees who provide service to the guests. This information serves as the notice to the customer to match the requirements of the Hospitality Wage Order.
DO YOU CATER ON-SITE?
We are happy to say that all catering for food and beverage is done on-site by our experienced and long-standing banquet team! No outside caterers or alcohol are allowed to be brought in. We offer an extensive and tantalizing Wedding Menu!
IS THERE HANDICAP ACCESS?
Yes, absolutely- the entire facility is handicap accessible and friendly.
DO YOU REQUIRE US TO USE A SPECIFIC LIST OF VENDORS?
Absolutely not! It’s your wedding, not ours. Although, we would be happy to recommend vendors we have experience working with, and we do like to collect the list of vendors you having coming in just so we can help everyone stay organized.
ARE THERE ANY TIMING RESTRICTIONS?
Since we only host one wedding per day, the timing is very flexible. We create a custom time-line based on your needs. The electronic generation and/or amplification of music by any DJ, band, instrument, or other device for the production of sound must cease no later than 11:00 PM the day of the event, to comply with Chapter 450 Zoning Article XIII with the Town of Newstead. All items brought in will need to leave with you at the conclusion of the event.
ANY RESTRICTIONS ON PHOTOGRAPHY & VIDEOGRAPHY?
Every wedding at the Timberlodge comes with the authorized use of the entire premises for photography and videography the day of your event. Golf carts are available for picture taking at no additional cost when pre-requested.
WHAT ARE YOUR BATHROOMS FACILITIES LIKE?
We have amply adequate indoor restrooms located near the main dining room, and there are also additional smaller restrooms accessible on the outdoor patios.
WHAT IS THE PARKING SITUATION?
Parking is on-site directly adjacent to the building. The lot accommodates hundreds of cars for your guests. There is no fee for parking.
IS THE VENUE TEMPERATURE CONTROLLED?
You bet- full AC and heating, when required. There are also space heaters available for the outdoor patios.
CAN WE BRING IN OUR OWN WEDDING CAKE AND/OR EXTRA DESSERTS?
Yes! You are able to bring in your own wedding cake, cupcakes, or other special occasion dessert. Our team will slice and plate your cake at no additional charge; we do not serve cake at the tables, but rather create a dessert station after dinner for your guests! Cookies are allowed as long as they are pre-trayed and ready for display. We are unable to provide any refrigeration for cakes or desserts brought in from off-site. All cakes and desserts must arrive the day of the event.
WHEN DO OUR ITEMS HAVE TO ARRIVE AND DEPART THE PREMISES?
For the most part, all items brought in for the event (such as non-perishable centerpieces, table runners, favors, escort cards, seating chart, guestbook, card box, cake knife, toasting flutes, and/or etc.) are able to come in a few days prior (usually on the Wednesday or Thursday prior)- you would schedule this time with us beforehand. All dessert items such as the wedding cake or pre-trayed cookies would have to come the day of the event, as well as perishable centerpieces and decor (such as real floral designs). All items brought in from off-site must leave the premises at the conclusion of the event. We recommend appointing a trustworthy friend or family member to be responsible for retrieving all of your items off the premises and making sure they are safely returned to you!